Terms, Privacy, Liability & Ride Safety Policies

Last Updated: Mar-2026

These policies govern the use of the Trivandrum Bikers Club website and
participation in club activities including rides, events, and membership programs.

By accessing the website or participating in any activity organized by the club,
individuals agree to comply with the policies described in this document.

1.1 Introduction

Trivandrum Bikers Club (TBC) is a community-driven cycling club that promotes
cycling for health, recreation, commuting, and social engagement.

The club organizes group rides, cycling events, training sessions, awareness campaigns,
and other community activities related to cycling.

These Terms and Conditions govern:

• Use of the club website
• Membership registration
• Participation in club rides and events
• Payment of membership fees
• Conduct of members and participants

Anyone accessing the website or participating in club activities must accept these terms.

If you do not agree, please do not use the website or participate.

1.2 Use of the Website

The website provides information about the club, membership registration, ride schedules,
and event participation.

Users must not:

• Attempt unauthorized access
• Upload malicious content
• Disrupt website functionality
• Engage in fraud or impersonation

Violations may result in access restriction or membership termination.

1.3 Membership

Membership is open to individuals interested in cycling and willing to follow club rules.

• Annual membership
• Monthly membership
• Honorary membership
• Special categories

The club reserves the right to reject or revoke membership for misconduct or violations.

1.4 Membership Fees and Payments

Fees may be charged based on membership type.

• Event organization
• Safety arrangements
• Administrative costs
• Website maintenance

Fees are generally non-refundable. Payments may be processed via third-party providers.

1.5 Participation in Club Activities

Activities include:

• Group rides
• Long-distance rides
• Training programs
• Workshops

Participation is voluntary. Riders must follow safety instructions and ensure fitness.

1.6 Member Conduct

• Follow traffic rules
• Respect others
• Avoid reckless riding
• Maintain proper communication

Misconduct may lead to suspension or termination.

1.7 Media and Content Usage

Photos and videos may be used for promotions and publications.

• Website
• Social media
• Event promotions

If you do not wish to appear, inform organizers.

1.8 Changes to Terms

Terms may be updated periodically. Continued use implies acceptance.

1.9 Governing Law

Governed by laws of India and Kerala. Jurisdiction: Thiruvananthapuram courts.

1.10 Contact Information

Trivandrum Bikers Club
Email: trivandrumbikersclub2013@gmail.com
Website: https://tvmbikersclub.com

2.1 Information Collected

The club may collect certain personal information during membership registration
or event participation.

This may include:

• Name
• Phone number
• Email address
• Emergency contact details
• Membership information
• Event participation details

Website analytics tools may also collect limited technical information such as IP
addresses or browser types.

2.2 Purpose of Data Collection

Personal data is collected for legitimate club activities such as:

• Managing membership records
• Coordinating rides and events
• Communicating important announcements
• Ensuring participant safety during rides
• Managing payments and financial records

The club does not collect personal information for commercial marketing purposes.

2.3 Data Storage and Protection

The club takes reasonable measures to protect personal data from unauthorized
access.

These measures may include:

• Restricted access to member databases
• Secure storage of membership information
• Controlled access by authorized club administrators

However, no online system can guarantee absolute security.

2.4 Data Sharing

Personal data may be shared only when necessary for legitimate club operations.

This may include:

• Event organizers
• Payment processing providers
• Emergency responders in case of accidents
• Government authorities if required by law

The club does not sell or rent member data to third parties.

2.5 Data Retention

Member data may be retained for administrative, financial, and legal purposes.

Data may be retained for as long as necessary to manage membership records and
comply with applicable regulations.

2.6 Member Rights

Members may request:

• Access to their personal data
• Correction of inaccurate information
• Removal of outdated records where feasible

Requests can be submitted through the club’s official communication channels.

3.1 Acknowledgement of Risk

Cycling is a physically demanding activity that involves inherent risks.

Participants acknowledge that cycling may involve risks including:

• Traffic accidents
• Road hazards
• Mechanical failures
• Weather conditions
• Physical injuries

Participation in club activities is undertaken voluntarily and at the participant’s own risk.

3.2 Assumption of Responsibility

Participants are responsible for:

• Their own safety during rides
• Ensuring their bicycle is in safe working condition
• Wearing appropriate safety gear
• Following traffic regulations

Participants must assess their physical ability before joining rides.

3.3 Release of Liability

By participating in club activities, participants agree that the club, its organizers,
volunteers, and ride leaders shall not be held liable for:

• Personal injuries
• Property damage
• Loss of personal belongings
• Accidents occurring during rides or events

This waiver applies to the maximum extent permitted by law.

3.4 Medical Responsibility

Participants are responsible for their own medical conditions.

Participants should not join rides if they have medical issues that may make cycling unsafe.

The club does not provide medical insurance for participants.

4.1 Safety First Principle

Safety is the highest priority during all club rides.

Participants must follow safety guidelines established by the club and ride leaders.

Failure to follow safety instructions may result in removal from the ride.

4.2 Mandatory Safety Equipment

Participants must ensure they have appropriate safety equipment including:

• Helmet
• Functional brakes
• Properly maintained bicycle
• Lights for early morning or night rides
• Reflective clothing where necessary

Participants without required safety equipment may not be allowed to join rides.

4.3 Ride Discipline

Group rides require coordinated riding behavior.

Participants must:

• Follow ride leader instructions
• Maintain safe distance between riders
• Avoid sudden braking or swerving
• Use hand signals to communicate hazards
• Avoid using headphones during group rides

4.4 Traffic Compliance

All cyclists must obey traffic laws and road regulations.

Cyclists must:

• Stop at traffic signals
• Yield to pedestrians
• Ride in a predictable manner
• Avoid blocking traffic unnecessarily

4.5 Ride Leadership

Some rides may have designated ride leaders or marshals responsible for:

• Coordinating the ride
• Ensuring safety compliance
• Managing ride pace
• Assisting riders during emergencies

Participants must follow instructions provided by ride leaders.

4.6 Emergency Situations

In case of an accident or emergency:

• Ride leaders will coordinate assistance
• Emergency services may be contacted if required
• Participants should assist fellow riders where possible

Participants are encouraged to carry emergency contact details during rides.